V. LIBRARY SERVICES 1

The James White Library System supports the mission of Andrews University (AU) by providing bibliographic, physical, and intellectual access to recorded knowledge. Library service is a part of the university goal to provide an academic learning community for students and faculty. The library has the responsibility to support the instructional, service, and research programs of Andrews University through the acquisition, organization, and maintenance of necessary information resources, including access to appropriate electronic resources. A primary goal of the library is to teach students to obtain, evaluate and use information resources wisely and responsibly. The library also accepts broad responsibility for the support and upgrading of Adventist institutional libraries around the world.

The library is administered by a dean who reports to the provost. The dean has responsibility for the library facilities, collections, services, and personnel. The dean of libraries’ responsibilities are outlined in policy #1:430:6.

The dean is assisted by a Library Administration Committee comprised of the heads of library departments, directors of branch libraries and centers, the seminary librarian, and elected representatives of the support staff of the library. The committee operates with several sub-committees dealing with specific areas of responsibility.

The dean is advised by the James White Library Council, a standing committee appointed by the provost from the faculty of each school or division of the university and the student body. One library faculty member is on the committee. The council is chaired by the provost with the dean of libraries serving as secretary. The council exchanges information between faculty, students, administration, and library staff about the use and development of the library and information literacy.

The Administrative Office includes the dean’s office and the dean’s secretary/office manager for the James White Library.

The Architecture Resource Center (ARC), located in the Architecture Building, is dedicated to meeting the diverse information, curricular, and research needs of students, faculty, and staff of the School of Architecture. The collection also serves the entire academic community for related study, interdisciplinary work, and cultural enrichment. The ARC collects and houses a world-class, special collection relating to environmental design research (EDRA). The ARC Library Committee is a liaison committee between the ARC and the faculty and students of the School of Architecture.

The Bibliographic Services Department is responsible for the acquisition and cataloging of all types of library material. The Librarian Liaison program is coordinated by the department head, who also takes an active role in Collection Development for the entire library collection. The department head is also responsible for the Services to Adventist International Libraries (SAIL) program that provides library support services to post-secondary Seventh-day Adventist institutions outside North America.

The Center for Adventist Research (CAR), formed in the fall of 2003 by integrating the Adventist Heritage Center, the E. G. White Estate Branch Office, and Andrews University Archives, seeks to promote through programs and resources an understanding of the heritage and mission of the Seventh-day Adventist Church. CAR holds the largest collection of Adventist related resources in the world.

The Information Services Department develops and houses the general reference collection and the Career Information Center (CIC). It provides a range of reference and information services including library instruction, the information/reference desk, reference consultations, electronic database services, interlibrary loan, document delivery, reference computer stations, and a library instruction lab.

The Mary Jane Mitchell Multimedia Center (MMMC) collects and services a variety of media, including audio, video, microforms, multimedia, and computer software in support of general education at Andrews. An open computer lab is available. The center also provides K-12 textbooks and resources in support of the teacher education programs of the School of Education.

The Music Materials Center (MMC), located in Hamel Hall, serves the information needs of the Department of Music by providing reference services and collecting music scores, recordings, and reference resources that are used in the study and teaching of music. The MMC also serves the entire academic community for such purposes as the study of church music, interdisciplinary studies, and cultural enrichment. The MMC library committee is a liaison committee between the MMC and the Music Department.

Off-Campus Library Services. A librarian coordinates library services and support for all distance and off-campus students and liaises between the library and the academic departments of the University that offer distance programs.

The Patron Services Department staffs and manages the main circulation desk, oversees circulation records, public photocopying service, stack management, building management and security, the after-hours service for doctoral students, and carrel assignment

The Periodicals Department is responsible for the selection, purchase, processing and maintenance of the library’s periodical collection, both in print and electronic formats. The department also staffs a Periodicals Reference Desk to assist patrons with their inquiries.

The Seminary Library, an integrated collection of the James White Library, is the largest theological library in the SDA Church and serves as a rich resource for the study of the Bible, Church History, Theology, Christian Ministry, and Missions. The seminary librarian is responsible for collection development, reference services, and library instruction for seminarians.

The Systems Department is responsible for the acquisition, management and maintenance of systems throughout the library including hardware and software. All library departments, branches and centers coordinate their hardware and software needs with the systems librarian. The systems librarian serves as the library webmaster.

The library provides a full range of services to students, faculty, and staff of the university. These services include library instruction and reference services; circulation of library materials; interlibrary loan and document delivery; course reserves, and services to off-campus students and programs. The library also offers services to alumni, residents of Berrien Springs, and surrounding communities. Consult the JWL Policy Book for details of these and other services.

Responsibility for the development of the information resources and collections of the James White Library System and allocation of the resources development budget rests upon the dean of libraries and the library faculty, with assistance from the Resources Development Committee, the James White Library Council, the faculty in the schools, colleges and divisions of the university and the students.

Information literacy. Information literate students should be able to: recognize an information need, know how and where to find the information, create and implement a search strategy, evaluate the information they find, and understand the social issues and responsibilities surrounding information use, such as plagiarism, copyright, and fair use. Teaching information literacy is the goal of the library instruction program and the library liaison program in collaboration with the faculty in the schools, colleges, and divisions of the university.

Resources Development. As libraries face acquiring resources in both print and electronic formats at a time of flat or decreasing budgets, ownership of all information resources needed by the greater Andrews University community is no longer the guiding principle for collection management. Funds must be allocated strategically by aligning the library resources budget with the priorities and strategic plan of the university.

The information resources budget supports AU’s curricula, graduate and undergraduate, and faculty research and service. The resources budget includes allocations for books and media, print and electronic journals, electronic databases, OCLC cataloging and interlibrary loan processing costs, maintenance and upgrade fees for AU’s library information management system, and binding/material preparation costs.

Additional material support (infrastructure) resources are needed for interlibrary loans, both traditional ILL and through local and regional consortia such as MelCat, a statewide union catalog and book delivery system, and the hardware and software support needed to access electronic resources. This infrastructure includes software such as Serials Solutions to better manage access to both print and electronic journals, and information delivery models such as an information commons to provide access to AU’s ever-increasing collection of electronic resources.

A Resources Development Committee is responsible for policies and major selection decisions. The resources development policy appears in the JWL Policy Book and on the library web site. The policy has three sections: the guiding philosophy, general guidelines, and specific guidelines for each unit that oversees collection management.

Library faculty liaise with faculty in the schools and departments for the purpose of collaborating in the selection of library resources as part of the Library Liaison Program. See the Faculty Guidelines for Selecting and Ordering Library Materials (http://www.andrews.edu/library/services/selectguide.html).

The library faculty are members of the faculty of the College of Arts and Sciences and/or other faculty as designated by the president. The master’s degree in library/information science from a library school accredited by the American Library Association is the minimum and terminal professional degree.

The category of ranks for library faculty is the same as those listed in policy #2:310 and promotion occurs within the parameters of the criteria listed in the policy adopted by the University Rank and Tenure Committee. Library faculty are eligible for professional leave and tenure as members of the College of Arts and Sciences faculty and/or other faculty as designated by the president (see policies #2:305 and #2:320).

The library faculty, as a group, constitutes the Library Faculty Council, which is concerned with academic and professional issues comparable to the faculty of a school.