Charges

Residence Hall Charges

Residence hall occupancy is based on two persons per room, for the duration of an entire term. All single undergraduates under 22 years of age should plan on living in the residence hall, unless living full-time with their parents.

Before the room assignment process is initiated, receipt of both the residence hall application and the room deposit are required. Prior to moving in, students must have been accepted for the session in question and be financially cleared.

Residence Hall Package Plans*

* The residence hall package plan includes unlimited access to laundry facilities, utilities, health club membership (Lamson and Meier), and limited health care. It does not include health care lab work and x-rays, comprehensive psychological or substance use/abuse interventions or testing, health insurance, or miscellaneous expenses such as linens, cleaning, books, supplies, transportation or food. University Medical Specialties (UMS) charges the insurance company for any coverage applicable to the services provided to residence hall students, thus students should take their insurance information with them when utilizing UMS services. UMS waives any copay or deductible (for the student/family) for the limited health care provided.  Note:  Lamson and Meier Halls will close at 12 pm on Wednesday morning following the end of Fall Semester and will reopen at 12 pm on Wednesday morning before the beginning of Spring semester.  Residents needed housing during the closure time should speak with a residence hall dean. 

Residence Hall Room Deposit Payment
The room deposit is $250, payable by each resident prior to room assignment. Assignments are made on a first-come first-served basis. For priority room assignment, submit your application and deposit by July 15 for fall term, November 15 for spring term, and April 15 for summer terms. If a deposit is received after those dates, expect to be assigned to temporary housing.

Residence Hall Room Deposit Refund
Room deposits are refunded if you do not move into the residence hall and cancel your application by August 1 for fall term, December 1 for spring term, and May 1 for summer term. Cancellation must be made through the residence hall housing office. Students will receive room assignment notification during the month of July for the upcoming fall semester. They are expected to confirm this room assignment online. Failure to confirm or cancel by August 1 will result in room cancellation as well as release of the room deposit. Rooms that have been confirmed and then canceled after August 1 will result in forfeiture of the room deposit.

Failure to Check Out Properly
Students are charged if they leave the residence hall without following checkout procedures. Additional charges may be assessed depending on the amount of cleaning and/or repairs required.

Personal Effects Insurance. The University does not provide personal effects insurance coverage. The University is not responsible for the loss or damage, from any cause, of personal belongings brought to the campus. This is true even though students are required by the University to purchase certain items or to keep them in a specified place. The University strongly recommends that students secure their own personal effects insurance coverage.

Meal Plan Charges

Residence Hall Meal Plan
Undergraduate residence hall students under age 22 are required to participate in the Declining Balance Meal Plan. The minimum meal plan charge is $2,511 per semester. The meal plan can be used for purchases at the Terrace Café, Gazebo and campus vending machines.  In some cases, the minimum meal plan will not meet your complete food needs for the semester (for example, $2,511 should cover approximately two average meals each day, every day, throughout the semester). Students who know they will require a larger meal plan amount may opt to add additional funds through Dining Services. 

Students who run out of funds in the meal account during the semester may add to the balance in increments of $100 by request at the Office of Dining Services in the Campus Center.

There is no refund.  The meal plan is non-refundable. 

All residence hall students of Andrews University employees receiving 60% educational allowance must select a meal plan regardless of the student’s age. Women living in Damazo Hall can select the Damazo Meal Plan. please contact your Student Financial Services financial advisor.

Gold Meal plan cost per semester ($2,511)

Platinum Meal plan cost per semester ($2909)

Café Account
Minimum amount to open a Café Account ($50)

The Café Account is a plan for graduate and undergraduate students not living in a dormitory. Students may use their Café Account card to purchase food from the Terrace Café, Gazebo, or vending machines.  To open a Café account with cash, check or credit card, visit the Office of Dining Services. To open a Café account with a credit balance on a student account, visit the Office of Student Financial Services.

University Apartments Charges

Apartments

* Apartment rates include all utilities: local telephone, basic cable television, and high-speed Internet

Houses

Monthly Rental Rates

One–three bedroom houses ($700-$1295)
The Office of University Apartments provides apartment descriptions and application forms upon request. Application forms can also be downloaded from www.andrews.edu/apartments/. If notice of cancellation is received before the date of stated occupancy, the application fee is refunded minus the $20 processing fee. Apartments or houses are assigned from the processing list in the order in which the application fee is received.

A student’s immediate family only includes husband, wife, children, parents and biological siblings. Birth certificates must be provided showing the relationship to the student. Any other relatives (cousins, nieces, nephews, in-laws, etc.) who desire to live with students must first receive permission from the University Apartments director. Rent is increased by $20 per month for each additional person that is not immediate family as described above or the student does not have legal guardianship over. No overcrowding is allowed.

Single students wanting to share an apartment with a roommate will pay an additional $20 rent per month. The monthly rent, along with the additional extra person charge, will be divided between the roommates.

Rent Payments
The first month’s rent is prorated to the date of occupancy. Students are required to pay the first month’s rent in advance. Thereafter, rent is due in advance on the 1st of each month. A late fee of $35 is charged for any payment made after the 10th of the month. Payments can be made in person, by using the drop box, by mail or online. Address all payments and inquiries to:

Office of University Apartments
Andrews University
Box 10920
Berrien Springs MI 49104

Termination of Occupancy
All tenants are required to sign a year lease at the time of occupancy. At the end of the initial lease a new lease has to be signed if the tenant wishes to continue occupancy.

College of Education and International Services

Department of Intensive English Programs

Language Training (Short-Term Intensives)
Individuals and groups may register for short-term intensives: fall semester, beginning in August and late October; spring semester, beginning in January and early March. The program fees (tuition) will be pro-rated. Housing and meal plans are available for an additional fee. 

Please contact the Department of Intensive English Programs at diep@andrews.edu for information regarding discounts available for DIEP students.

College of Arts and Sciences

Music
Non-Credit music lessons

Students wishing to charge non-credit music lessons to their account must receive authorization from Student Financial Services, prior to signing up for the lessons.

Non-Credit music lessons have a fee of $40
    Per 30-minute lesson

Practice room fee for students enrolled in non-credit music lessons is $93 per semester

Music lessons for credit

All applied music lessons for credit have a fee of $170 per credit

Music ensemble fee adjustments

• Half tuition rate for students who register for music ensemble for credit and whose combined load exceeds 16 credits
• No tuition for students who audit music ensemble and whose combined load exceeds 16 credits

College of Professions

Architecture and Interior Design

ARCH Associate Degree

Year 1: $1307 (Annual Professional & Course Fees)

Year 2: $2448 (Annual Professional & Course Fees)

Department of Aviation Charges

Flight Majors: Flight-training fees are to be paid at the beginning of each semester. This is to insure that flight training progresses without interruption due to financial limitations. Any additional flight or ground instruction, beyond each training module, will incur additional hourly training fees. Students must plan to cover their own costs of the 1st class FAA medical, and in the case of international students, the TSA application fee.  FAA written flight tests, charts and other materials are additional and cannot be charged against the flight training fees.

Please note: Flight training fees are non-refundable. Students should plan to complete their training within the semester they have enrolled for the course. If, due to special circumstances, approved by the department; students unable to complete the training may be given a specified extension to finish their flight during the following break or semester. Beyond that exception, unused hours after the semester enrolled are forfeited and will be unusable.

Aviation Professional Fee

The fee is required for all non-U.S. students training as Private, Instrument and Multi-engine pilots. An approved application allots one year of training for each of the above flight ratings. If a student does not complete the rating in that time frame, they will be required to repay the TSA fee and reapply to continue training.

Community (Non-Flight Majors) Taking Flight Training
Flight-training fees will be on a pay-as-you-go basis. Ground School classes are available with no university credit for $420 per course for the private, instrument and commercial courses and $1100 for the CFI course. Credit for such courses may be obtained by registering through the registrar’s office and paying regular tuition. For flight certificates without credit call the Department of Aviation for a cost estimate.

Flight Training Fees and Rates
Rates and fees are subject to change without notice due to changes in operating costs (insurance, fuel, etc.). Every attempt will be made to maintain published rates. Check with the airpark administration for current rates. Flight-training fees listed below apply to this bulletin:

Course Fees For Flight Training Labs
The full fee amount is due at the beginning of the semester/registration for each course.

Community Non-Credit Classes for Aviation Airframe and Powerplant Certificate

For those wishing to attend classes to earn the FAA Airframe and Powerplant Certificate without university credit, there is a cost for the program $527 per AU credit equivalent, includes lab fee).  Should the student want university credit at a later date, the difference between the then-current university tuition rate and the non-credit rate would have to be paid.  FAA test fees are additional.  Tool costs may be waived for students who own tools appropriate the program requirements.  Contact the Department of Aviation for more details.

College of Health and Human Services

Physical Therapy Professional Programs

These fees do not include transportation costs, general education fees, special tests, insurance, books, or graduation fees.

* Set by Department
** Students not taking the entire block of PT classes pay regular doctoral tuition up to a maximum of the PT package tuition rate and are not charged the PT professional fee for that semester.

Seventh-day Adventist Theological Seminary

Program Specific Fees and Discounts

MAR: Full-time on-campus students and online students receive an automatic 50% tuition adjustment.

MAYYAM/MA Religious Education: Full-time on-campus students may apply for a tuition discount (based on GPA and other criteria), at the Seminary, at the Seminary Dean’s office each semester by drop/add date (see below).

MDiv: The MDiv is already highly discounted to a flat registration fee for full time students and a discounted per credit fee for part-time students. No further discounts are available.

The registration fee is due August 15 for fall semester, December 15 for spring semester, and May 10 for summer term.  Any overload credits (over 14 for fall and spring semesters or over 12 for the summer) are charged at the regular per-credit master’s tuition rate.

MDiv students taking a graduate course in the College of Arts & Sciences in fulfillment of their elective course requirement may request a 50% tuition reduction (up to 9 credits), provided the class is not full and there are a sufficient number of students paying full tuition to warrant the teaching of the course. Directed study, laboratory courses, and study tours are not eligible for reduced tuition. Neither is this discount available for dual-enrollment students who have been accepted in a graduate degree program in the College of Arts & Sciences. Application form is available in the PhD office, but should be submitted to the Dean of Arts & Sciences.

A per-credit recording fee is charged for prior learning (CPL).

PhD/ThD: Visit the PhD program office for scholarship applications in January of each year. 

Doctoral: Seminary Doctoral students will receive a 75% discount for Seminary MA level prerequisites taken on campus. If the prerequisite is taken on line, then the student’s credit is reduced by the current SOLC per credit fee [see Seminary Online Learning Center (SOLC) charges.]

PhD students taking a graduate course in the College of Arts & Sciences in fulfillment of their elective course requirement may request a 75% tuition reduction (up to 9 credits), provided the class is not full and there are a sufficient number of students paying full tuition to warrant the teaching of the course. Directed study, laboratory courses, and study tours are not eligible for reduced tuition. Neither is this discount available for dual-enrollment students who have been accepted in a graduate degree program in the College of Arts & Sciences. Application form is available in the PhD office, but should be submitted to the Dean of Arts & Sciences

Seminary Scholarships and Discounts

Scholarships
Endowed/Named Scholarships—Application deadline will be set some time during spring semester for awards for the next year.

Emergency Scholarship
For true emergencies (health, accident, job loss, etc.) please visit the Seminary Dean’s office for application details.

Seminary Spouse Discount
Available to master’s-level students enrolled in Seminary programs whose paying spouses are enrolled full-time in a Seminary program. Student must submit application to Seminary Dean’s office each semester by drop/add date. Details and applications are available in the Seminary Dean’s office. Discount, if granted, would net Seminary master’s tuition to $182 per credit (maximum 9 credits per semester).

Note: The purpose of this section is to summarize the most common Seminary fees. Seminary students are still responsible for all fees and policies as set forth in this Bulletin.

Other departmental charges for individual courses are listed in the Class Schedule or disclosed in the syllabus. These charges, which may be significant, are added to tuition.

Dictionary of Educational Expenses

Students have two types of expenses while attending the university—educational (tuition, books, insurance and fees) and living (housing and meals).

The University makes every effort to maintain the costs published in this bulletin. The University reserves the right to make changes as necessitated by unexpected increases in costs. Such changes are announced in advance of the semester in which they become effective.

Additional Costs. The online registration process, Financial Plan, assesses the two types of costs mentioned in the preceding section. However, students may incur additional expenses that are not estimated at the time of pre-registration. These billed expenses may include, but are not limited to, class fees, trips and tours, club fees, printing charges, and expenses related to a major such as photo store charges. Many of these expenses are described in more detail in the following pages. Fees are non-refundable.

Alternative Loans. Student Financial Services considers all awarded grants, scholarships and loans for a student’s cost of attendance as resources when certifying an eligible amount of private educational loan funds. See Cost of Attendance Limitations  for a list of these resources.

For Washington State Residents seeking information and resources about student loan repayment or seeking to submit a complaint relating to your student loans or student loan servicer, please visit www.wsac.wa.gov/loan-advocacy or contact the Student Loan Advocate at loanadvocate@wsac.wa.gov.

Application Fee

Application Deadlines

July 15: For fall semester
November 15: For spring semester
March 15: For summer term 1
April 15: For summer term 2
May 15: For summer term 3

Auditing a Class. The cost of auditing a class is the same as the cost of enrolling for credit.

Carrying Charge of 1% is charged monthly on all unpaid account balances including those in a payment plan.

Cash Withdrawal. Andrews University is unable to serve as a bank for students. Sometimes students have a credit balance on their student account they need to withdraw. Students may request a cash withdrawal at the front desk in Student Financial Services. A maximum of three cash withdrawals not exceeding $300 may be requested during an academic term. Cash withdrawals are not available if payment was made by credit card. Cash withdrawals may not be paid on monies anticipated in a future term. The student must present a current AU student ID or valid government photo id for release of funds.

Change of Registration - $35 Dropping/adding a course, changing from credit to audit, or from audit to credit after the “last day to enter any class” as published in the academic calendar, will be assessed a fee.

Club Dues. Clubs approved by Student Activities may recommend a maximum of three club dues to student accounts only during September and January. Appropriate forms with required information are turned in to Student Financial Services by September 25 and January 25. Student accounts cannot be used for fund-raising. Each club can only charge maximum annual dues of $50.

Co-Curricular Fee. Up to $470 per semester. The Co-Curricular Fee is not asessed until the end of the semester.  It may be reduced or eliminated depending on a student’s level of completion of the co-curricular requirement.  

Course/Lab Fees listed in online class schedule

Credit Balances on student accounts may be withdrawn by or at the direction of the person responsible for the student’s account.  Credit balances left on the account for over 3 years go to the State of Michigan if not claimed.

Credit Card Payments will be accepted online only to pay account balances, but cannot be accepted for a student to make a cash withdrawal from his/her student account. Secure payments can be made via the Andrews web page at www.andrews.edu/sf  We use a 3rd party provider, “TouchNet” to process credit card payments.  This requires a login and password through TouchNet.  There is a convenience fee of 2.95%. The following information is required:

Student Name:
Student ID #:
Type of card: (Visa/MC/Discover/American Express)
Card #:
Expiration Date:
Name on Card:
Telephone:

Credit by Examination Fees

Diploma. Students may not receive a diploma under the following circumstances:

• Owing on a student or housing account, including payment plans not yet due
• Needing to complete loan exit counseling

Distance Education. Financial policies pertaining to Distance Ed are shown in the Student Financial Services Section.

Dual Enrollment. Advanced undergraduate students need to check with their Financial Aid advisor regarding award eligibility.

Ending Balance. When a student leaves the University, any balance of $5 or less is not collected after 90 days.

Examination Fees

Exit Procedures. Check-out procedures must be followed when a student leaves Andrews University outside of the graduation process.  Students should ask for Andrews University Student Exit Procedure Forms from the dean’s office in the school in which they are enrolled or from the Student Services office.  All required signatures on the form must be obtained to ensure that the necessary information has been given both to the student and to the departments listed on the form. 

Financial Clearance is required in order to:

• Complete registration at the beginning of each semester
• Graduate or receive a certificate or diploma
• Move into residence hall
• Receive a transcript or other certification of academic achievement

In order to obtain financial clearance to complete registration, any previous account balance (academic or housing) must be paid in full. All required documents must be turned in to Student Financial Services 30 days prior to financial clearance.

Free Class

For university employees, refer to section 4:6-100 of the Employee Handbook.

For university salaried full-time employee spouse, refer to section 2:726 of the Andrews University Working Policy. 

General Fees for on and off main campus

These fees support library and technology services available to all students. Students admitted to on-campus programs pay a general fee in place of the distance or guest fee each semester they register.

Main-campus degree students. All students completing an Andrews degree from the main campus (those attending classes on the main campus in Berrien Springs) enrolled for 5 or more credits will be charged the following general fee each semester at registration:

Graduation Fee. All students from off-campus programs will be charged a graduation fee as follows:

Identification Card

Each Andrews University faculty, staff and student is issued an original card for free and the card remains the property of the university. The cost to replace a card is listed below:

Immunization Costs (as required)

Certain classes require immunization (i.e., biology, clinical laboratory science, nursing, physical therapy, and speech pathology). Immunization costs are charged to the student’s account.

Lab/Course Fees (listed in current class schedule)

Non-Current Student Accounts on which no payments are being made, may be turned over for third party collection. Students whose accounts are non-current must pay the account in full, including collection costs, before they may register for any additional coursework.

By enrollment, students agree to the following responsibility statement:

In consideration for any and all credit extended to me at any time in the past, present or future, I agree to give Andrews University a security interest in my student records. I understand that, in giving the University such an interest, I may not obtain a diploma or  transcript of my record at any time for any reason unless my account is paid in full. The security interest I grant to the University is intended to cover any and all current indebtedness as well as any and all future advances of credit which the University may grant me at any time. I also understand that a 1% per month carrying charge will be added on my unpaid balance and I agree to pay this carrying charge in addition to any other debt. I recognize that the above figures displayed in Registration Central are estimates and I accept the responsibility for the payment of actual charges incurred. I explicitly agree to be responsible for those collection expenses in addition to the unpaid debt.  I understand that Andrews University will be adding additional collection and attorneys’ fees (within a range of 33% to 40%) if an account goes into default. I understand that sundry charges not listed in the above estimate are due the month in which they appear on the statement.

I also acknowledge that, should I choose a monthly payment plan, my monthly amount is required in full by the 25th of each month.

I give authorization for my Title IV aid after current term institutional costs are covered to:  1) pay non-institutional charges such as my living expenses while attending Andrews University, 2) apply to prior year balances, if any.  I authorize Andrews University to hold my Title IV credit balances on my account unless requested by me through University procedure.

I have read and accepted the responsibility statement as presented.

Payment Plans

Cash Rebate Plans (No discounted or DIEP programs are eligible for the Rebate Plan)

(NO REBATES ARE GIVEN FOR A PRIOR SCHOOL YEAR, IT MUST BE REQUESTED DURING THE CURRENT SCHOOL YEAR)

1. 3% Rebate Plan—Full time regular students with at least 12 undergraduate credits or at least 8 graduate credits may choose to pay their estimated Out-of- Pocket Expenses (charges less financial aid resources) for the full year by August 15 to receive a 3% rebate. After making payment, e-mail sfs@andrews.edu by the first day of class to request the 3% rebate. The student’s minimum Out-of-Pocket Expenses as calculated online in TouchNet must be at least $1000 to qualify for a payment plan. The rebate is unavailable for payment made after the first day of class. Cash withdrawals and refunds are unavailable until the end of spring semester. All approved rebates will be applied to the student account during the fall semester.
2. 1% Rebate Plan—Full-time regular students with at least 12 undergraduate credits or at least 8 graduate credits may choose to pay their estimated Out of- Pocket Expenses (charges less financial aid resources) in full for the semester to receive a 1% rebate per semester. The student’s minimum Out-of-Pocket Expenses as calculated online in TouchNet must be at least $500 to qualify for a payment plan. Each payment must be receipted by August 15 for fall semester and December 15 for spring semester. After making payment, e-mail sfs@andrews.edu by the first day of class to request the 1% rebate. The rebate is unavailable for payment made after the first day of class. Cash withdrawals and refunds are unavailable until the end of that semester. All approved rebates will be applied to the student account during that semester.
3. Monthly Payment Plan—Arrange to make monthly payments toward estimated Out-of-Pocket Expenses for the semester and any previous balance.
   • All previous account balances (including monthly payment plan balances) must be paid in full.
   • The plan is not to exceed more than 45% of the estimated Out-of-Pocket Expenses for the semester.
   • Payments are to zero the account by the end of the semester to which the plan applies.
   • Late payments will incur a late payment fee of $25.
   • A 1% carrying charge will be posted to an unpaid balance at the end of the month.
   • Minimum balance for monthly payment plan is $100 or above. 

Post-Dated Checks are not accepted.

Prior Accounts. Students may register only when accounts with other schools have been paid or arrangements made with them.

Portfolio Assessment and Recording Fee

Account Refund Policy

• Refunds resulting from credit on the student’s account will not be available to the student until approximately five days after the semester drop/add date. The preferred method of delivery for refunds is direct deposit through an e-refund profile set up by the student in TouchNet.  Alternatively, students may request that account credit be refunded via a paper check to be mailed to the address given by the students on the request form or for pickup at the Office of Student Financial Services front desk.
• Refunds will only be issued from credit on the account at the time the refund is requested. Students should monitor their account balances carefully since funds from a future semester are unavailable until the appropriate time.
• Student Financial Services is unable to serve students as a bank. A maximum of three credit refunds may be requested during a semester.
• Students receiving federal loans are encouraged to carefully read  their Discosure Statements so you are familiar with the loan disbursement schedule.
• Funds from future semesters are unavailable until sent funds reach the University’s bank. Students should plan their budgets accordingly.
• Half-time enrollment is required for student loans to disburse to the account. A class does not count toward the half-time enrollment status until within ten (10) days of its start date.
• To pick up a refund check in Student Financial Services, the student must show current Andrews University ID or valid driver’s license.
• For anyone other than the student to pick up the refund check, the student must sign a letter giving permission for that person to pick up their check. Without the appropriate documentation, the refund check will not be released.
• Federal regulations require that credit from Parent (PLUS) loans be returned to the parents. Authorization from the parents is required before these funds can be released to the student. This authorization can be given when the parents complete the Parent (PLUS) loan requests or in writing to Student Financial Services anytime thereafter.
• If you have received or are planning to receive Federal student loans, please be aware that you have the right to cancel all or a portion of your loan disbursements. However, you must act within 30 days of your loan disbursement. Contact your financial advisor if you need more information.
• Credit refund checks not picked up will be mailed to your statement mailing address to avoid the 90 days expiration date. 

Registration Central. For information on how to financially clear and register online, visit vault.andrews.edu and log on to “Registration Central.”

 required for:

• Academic tours
• Adventist Colleges Abroad applicants
• Off-campus academic experiences
• Taskforce and Student Missionary appointees

Account balances, including monthly payments not yet due, must be paid in full before students are financially cleared. When a student on tour is sent home for medical, financial, or citizenship reasons, all travel costs must be paid by the student and/or family.

Student Missionary

Student Status. Student status is achieved only after a student is both academically and financially cleared. Only then may students attend classes, take examinations, participate in graduation exercises, and live in university housing.

The estimated semester cost of textbooks is $550.  Students are charged the estimated amount of their bookstore purchases based on their selection. First Day complete is $21.50 per credit if you choose to opt in for this service.  If you do not want to use First Day Complete for your books then you need to opt out otherwise you will be charged automatically $344.00 and after the day of drop/add you cannot get a refund.  

Thesis/Dissertation Fees

Fees for copyediting of theses/dissertations are on a sliding scale basis, starting at $175 for 50 pages, plus $6 for each additional 10-page increment.

Transcript Students may not receive a transcript under the following circumstances:

• Owing on a student account, including payment plans not yet due and did not receive Title IV Federal Financial Aid. 
• Owing on a housing account.

Transcript Exception. Students may request that a transcript be sent to the following:

• An organization for scholarship or licensure purposes (AMCAS, AADS, or PTCAS)
• For Employment Purposes Only (will send directly to employer)
• Students who received any Federal Financial Aid during their studies at Andrews University

Updating Course Work Fee—20% of graduate tuition per credit

Wiring Fee