APPENDIX 1—P

THE INSTITUTE FOR THE PREVENTION OF ADDICTIONS

Operating (Agreement Approved by the Board, March 27, 2012)

I Name

The Institute for the Prevention of Addictions

II Official Location

Campus of Andrews University, Berrien Springs, Michigan, USA

III History and Constituency

The Institute for the Prevention of Addictions was established in 1983 by the Andrews University Board of Trustees as the Institute of Alcoholism and Drug Dependency. It began as a funded operation in July 1984, serving as a resource unit both to the General Conference of Seventh day Adventists and to New Day Centers, Inc., a corporation of the Adventist Health System. In 1990 the Institute became jointly sponsored by Andrews University and the General Conference Department of Health and Temperance (now called Health Ministries Department). Funding for the Institute came from general funds at the General Conference as a part of the subsidy to Andrews University. The title was later changed to the Institute for the Prevention of Addictions, reflecting a broader mission.

Its constituency is comprised of the members of the Administrative Committee of the General Conference and the Executive Committee of Andrews University which bodies are represented on its board, through the Health Ministries department of the General Conference and the executive officers of Andrews University The members are responsible for the appointment of the officers of the Institute for the Prevention of Addictions for each operational five year period or Quinquennium The constituency meeting of the IPA shall meet at least every five years within the six months following the General Conference Session.to appoint the officers of the IPA and during the interim shall subtend its functions to the Administrative Committee of the General Conference (ADCOM)

IV Purpose and Objectives

The Institute for the Prevention of Addictions’ (IPA) general purpose is to serve as an academic research and educational entity as well as an advocacy agency to combat alcohol use, drug use and other high-risk behaviors, particularly among youth and young adults. This purpose is in harmony both with the mission of Andrews University and the healthful life style standards of the Seventh-day Adventist Church.

The objectives of the IPA include:

1. Engaging in research focusing on the etiology and consequences of addictions
2. Fostering evidence-based educational programs, including professional educational programs focused on the prevention of addiction and high risk behaviors
3. Developing and testing prevention materials and programs
4. Promoting evidence-based policies designed to reduce substance use and other high-risk behaviors
5. Engaging in the evaluation of addiction and related prevention, education and policy programs
6. In cooperation with academic departments, offering academic courses/workshops on addiction, and issuing certificates of participation in courses/workshops
7. Providing specialized leadership in organizing and hosting conferences as well as advocating for the provision of resource services and consultation to other related organizations developing such conferences.
8. The IPA is encouraged to collaborate with universities and other organizations, groups, or professionals who seek to promote a drug free and healthy lifestyle.

V Specific Functions

Section 1 – Research Function. The IPA will conduct policy, advocacy, etiological, epidemiological and needs assessment research. The IPA will undertake projects in these areas funded by Andrews University, the Seventh-day Adventist Church, government agencies, foundations, and other public and private organizations whose objectives are concordant with those of the IPA.

Section II – Educational Function. The IPA will provide education services in the form of lectures, workshops, short courses, seminars, and through other appropriate media. The IPA will not offer full-length courses or independent degree programs, but may provide certificates of participation in a seminar, workshop etc.

Section III – Evaluation Function. The IPA will develop and evaluate materials and programs for policy, prevention, education, advocacy, treatment and rehabilitation according to needs identified either by its sponsors or through its own research findings.

Section IV – Specialized Resource Services. The IPA will provide information and consultative services in the areas of policy, research, prevention, education, advocacy, and rehabilitation to governments, foundations, universities, and the IPAs network of substance abuse professionals, church constituents and church leaders. Substance abuse researchers will be welcomed to inquire at the IPA for information and consultative assistance. Staff members are encouraged to be members on appropriate church, public or university committees as requested by these organizations or the Board.

VI Organization

The Institute for Prevention of Addictions operates as one of the components of the Andrews University system of research institutes and centers within the responsibility domain of Academic Administration. Institute administrative costs are jointly co-sponsored and financed by Andrews University and the General Conference of Seventh-day Adventists as outlined in this document. A wide variety of external funding agencies provide resources for the research and other specific activities of the Institute. The IPA is organizationally located within Andrews University’s Office of Research and Creative Scholarship and works closely with the Behavioral Sciences and Social Work Departments in its research, educational and policy activities. In addition, the IPA may work with other academic departments in various projects and activities. It is guided by and reports to its Board which is appointed by the Constituency or the Administrative Committee of the General Conference of Seventh-day Adventists in conjunction with the members of the Executive Committee of Andrews University. The IPA board is responsible to its constituency for the operations of the IPA

VII– Governance

Section 1–Board

1. Membership: Members of the Board shall be drawn from the General Conference of Seventh-day Adventists, and members of the Executive Committee of Andrews University, and shall include the Health Ministries director of the General Conference, the representative executive member of the University (President or designee) and the Executive Director of the International Commission for the Prevention of Alcoholism and Drug Dependency, the Executive Director of the IPA, Associate Director and Center Directors, plus additional members from the North American Division of Seventh-day Adventists, Andrews University, and selected representatives of other Seventh-day Adventist Universities, and researchers in the substance abuse or high-risk behaviors fields. The board shall be appointed by the Administrative Committee of the General Conference of Seventh-day Adventists and Andrews University representatives nominated by their executive committee. The chair of the Board shall be the vice-president of the General Conference of Seventh-day Adventists serving as the advisor to the Health Ministries department of the General Conference. The vice-chair of the Board shall be the President of Andrews University or his/her designee. The secretary of the Board shall be the IPA Executive Director. Vacancies on the Board shall be filled by the Administrative Committee of the General Conference.
2. Terms of Appointment. Board members shall serve for a five year term, reflecting the quinquinnia of the General Conference of Seventh-day Adventists. Membership appointments shall be made within 6 months of the General Conference Session.
3. Functions of the Board. The IPA Board receives and reviews reports of the operation of the IPA, determines the overall mission, philosophy and purpose of the IPA, makes recommendations on proposed plans of operation and program of work, and counsels with the university and the General Conference regarding specific issues in substance use and abuse and other high-risk behaviors. The Board approves, operating policies, and reviews IPA budget plans and management reports, approves IPA positions and personnel appointments, making recommendations to the constituency represented between constituency meetings by the Administrative Committee of the General Conference and the president of Andrews University . These functions are performed on behalf of the constituency, which operationally is the Administrative Committee of the General Conference of Seventh-day Adventists and Andrews University Executive Committee.
4. Meetings. The Board shall meet as required, but at a minimum of once a year. Meetings of the Board shall be announced at least 3 weeks in advance of the meeting by electronic communication or other reliable means; Board meetings shall be held in face to face sessions and shall additionally allow for telephone conference for members who are unable to appear in person.
5. Quorum. One third (1/3) of the membership shall constitute the quorum required for meetings of the Board provided the Chairperson and Secretary are in attendance, plus at least one other member of both the General Conference and Andrews University are in attendance.

Section 2– Organizational Structure.

1. Leadership. The routine operations of the IPA shall be administered by the Executive Director, assisted as necessary, by one or more Associate Directors.
2. Executive Committee. An Executive Committee composed of the Chair and Vice-Chair of the IPA Board, Executive Director, Associate Director(s) IPA Center Directors, the GC Director of Health Ministries, the International Commission for the Prevention of Alcoholism and Alcohol Abuse (ICPA) Director and any other individuals the Board shall consider appropriate shall be appointed by the Board to assist the Executive Director in the routine operations of the IPA.
3. Centers. Operational Centers within the IPA may be organized by the Board to facilitate the achievement of the diverse functions contributing to its mission. Each Center will provide a report of its annual activities to the IPA Board.

VIII Administration

Section 1 – Officers

Executive Director. An Executive Director who reports at Andrews University to the Associate Dean of Research will administer the IPA.

1. Appointment of the Executive Director. The Executive Director of the IPA will be appointed by the constituency, i.e. the General Conference Administrative Committee and the Andrews University Executive Committee, for a term concurrent with the quinquinnia session of the General Conference. The recommended procedure is that the president of Andrews University shall recommend a name to the IPA Board, which name, if approved by the IPA board, shall be forwarded to the General Conference Administrative Committee for appointment. The Executive Director shall normally be from the faculty of Andrews University. Vacancies in this position shall be filled by the same process.
2. Duties of the Executive Director. The IPA Executive Director is responsible to propose a Program of Work to the Board, to give leadership to achieve its implementation, to administer the human and financial resources of the Institute, and to conduct operations within the framework of the approved Program of Work, and to operate within the policies of Andrews University, the General Conference of Seventh-day Adventists, and relevant funding regulations established by granting agencies or donors.

The Executive Director will provide an annual report to the Board on work done during the year and progress made toward the annual objectives and long-term goals of the Institute.

3. Associate Director(s). One or more Associate Directors may be appointed by the IPA Board. Appointments will be made for the same term as the Executive Director and the Executive Director shall have the right to make a recommendation to the IPA Board after consultation with the Andrews University president and the IPA Board Chair.
4. Employment and Supervising Responsibilities. Any individual appointed to any position (including but not limited to Executive Director, Associate Director(s) or a Center Director(s)) with the IPA is not an employee of the IPA, the General Conference of Seventh-day Adventists or any other entity as a result of this agreement. Consequently the IPA Board shall not have the power to control or direct the non IPA activities of any individual appointed under this agreement.
5. Relationship with the General Conference Health Ministries Department –the IPA Executive Director or an Associate Director may be appointed as an Assistant Director in the General Conference Health Ministries Department by the Executive Committee of the General Conference of Seventh-day Adventists. Such person holding the title of Assistant Director will not be considered an employee of the General Conference of Seventh-day Adventists. The IPA will work closely with the General Conference Health Ministries Department and the ICPA in applying research studies and the scientific literature to Health Ministries programs and the mission of the ICPA.

Section 2) IPA Centers.

1. Creation of Centers. As needed for the operation of the IPA, Research Centers may be organized. Each Center established within the IPA shall be directed by an appropriately qualified director. Center Directors report to the Executive Director of the IPA and may be assisted by Assistant or Associate Directors.
2. Appointment of Center Directors. Center Directors will be appointed with the recommendation of the IPA Executive Director to the IPA Board, in accordance with Andrews University policy.
3. Termination of Centers. The IPA Board will have the authority to terminate a Center if it no longer needed to meet the mission or function of the IPA.
4.  Financial Operation. The Board approves the annual budget of IPA for the funds provided by the General Conference. The administration of these funds and this budget is the responsibility of the IPA board and the financial offices of Andrews University. Any expenditure in excess of or not in harmony with the budget shall be the primary responsibility of Andrews University.

The administration of funds given or allocated to the IPA from non-General Conference sources (such as grants or donations) shall be the responsibility of Andrews University financial offices Insuring that such funds are used consistently with the intent and purpose of the entity giving or allocating the funds shall be the responsibility of the same financial offices in cooperation with the Principal Investigator or Center Director and the Executive Director.

5. Termination. The IPA Executive Director serves at the pleasure of the constituency represented by the General Conference Administrative Committee, the Associate Director and Center Directors serve at the pleasure of the IPA Board. If any such person shall no longer be employed by Andrews University or its underlying entity their appointment shall also come terminate automatically.

IX Ownership of the Institute for Prevention of Addictions

The IPA is a joint program of the General Conference of Seventh-day Adventists and Andrews University. Andrews University provides office space for the IPA on its campus as well as other resources including assorted supplies, research assistants and financial management. The General Conference provides an annual budget to fund basic IPA operations. Each entity shall maintain ownership of its contribution to the IPA. Items purchased by funds provided by the General Conference shall remain the property of the General Conference. The ownership of any intellectual property created by the IPA shall be determined by the policies of Andrews University.

BOARD (N = 22)

Chair:                          
Vice-President of General Conference of Seventh-day Adventists

Vice-Chair:                 
President, Andrews University or designee.

Secretary:                    
Executive Director, Institute for Prevention of Addictions

Members:        
Director, General Conference Department of Health Ministries
Associate Director, Institute for Prevention of Addictions
Director, International Commission for the Prevention of Alcoholism and Drug Dependency (ICPA)
Director, North American Division Department of Health Ministries
Director of General Conference Family Ministries Department or designee
Director of General Conference Education Department or designee
Representative from General Conference Treasury
Representative from General Conference Secretariat\
Up to 3 Associate Directors of the General Conference Health Ministries Department
Director, General Conference Youth Department
Dean, Office of Research and Creative Scholarship, Andrews University
Institute for Prevention of Addictions Center Directors
2-3 faculty active in substance abuse or high-risk behaviors research
2 professionals in prevention